2022 2022

Virtual Job Fair

Timelines

  • Feb 19-Feb 26: Industry participants have the opportunity to set up their Teams channels
  • Feb 26: end of day. Student participants will receive an email with the link to get access to the Job Fair Team account as well as a spreadsheet with information about industry.
  • March 2nd: Day of the 2022 IT job Fair and Conference.
    • 9:30am: The event will open with some brief words of welcome including Announcement of What’s Your Challenge - IT Job Fair Industry Solution Competition - Winners (General Lobby channel)
    • 10am, 11am, 1pm, 2pm: the start various recruitment cycles and conference sessions (Individual channels)
    • 12pm-1pm: Lunch (A break for everyone!)
    • 1pm-1:30pm: Announcement of What’s Your Challenge -IT Job Fair Industry Solution Competition- Winners (General Lobby channel)
    • 3:00-3:15pm : Closing remarks (General Lobby Channel)
  • March 12: the Teams channel will remain open the following week to enable industry and students to do any follow up activities from the job fair event date.

Industry Guidelines

Hourly Cycle

Our recommendation is that industry adopt a cycle approach to staffing their online Teams channel. At 10am, 11am, 1:30pm and 2:30pm we hope that you can staff the channel and provide introductory remarks to any participants who join you at those times. Ultimately it is up to you to determine how frequently you wish to run your cycle. We ask that you post an hours of operation note in your channel so that students can plan accordingly.

This will include 10 minutes (or more) for opening statements and general information about the company.

  • At the beginning of each cycle, the recruiter will take charge of the channel and host the meeting. Expect to operate in a one-to-many fashion, and do not be afraid to set the tone of the meeting. Remind students to turn their microphones off before you get started.
  • Following opening statements, students should be given the opportunity to post their questions in the meeting chat. This will automatically organize the questions by time-posted, making it easy to keep track of the order in which students should be addressed.
  • Discussion can proceed from these questions. Presenters are invited to encourage the student they are addressing to unmute their mic if that is the presenter’s preference.
  • Once all questions are answered, the presenter can either end the session and take a break or make time for one-on-one chats with students if they wish.

Ahead of Job Fair Day

  • We will be inviting industry members to populate their channels with content ahead of time.
  • Industry members will be able to add files to the Files tab. Some suggested files include things like:
    • Job postings
    • Preferred contact methods and information
    • Instructions on how to request one-on-one meetings.
    • Information about the company, and any other details you would like to include.
  • We would also like to encourage industry members to post to their channel. Some recommendations:
    • Hours of operation: Confirm if you intend to operate on an hourly long cycle or provide alternate instructions. (The event will run from 10am-3pm, with 12pm designated as a break. At 9:30am we will gather in the General Lobby for some words of welcome.)
    • Instructions on how to arrange one on one meetings.
    • Contact information for recruiters.
    • Links to your company webpage/ career opportunities
    • Background information about your company
    • Job postings
  • The ability to add web links at the top of your team channel is also possible. Linking out to your web page is encouraged, as students will be able to see these channels early, ahead of the job fair as well.

Student Guidelines

  • All students must register on the job fair website: here
  • Leading up to the job fair, the information page will be updated automatically. Please check this page frequently as we continue confirming participating organizations and begin populating the agenda and booth information.
  • Students will be given access to the job fair Teams group a week before the event. We invite students to explore the group ahead of time and familiarize themselves with the attending organizations.
  • It is a good idea to make a list of which webinars you will attend, and which recruiter booths you would like to visit.
  • There is no automated queue feature to have one-on-one chats with companies, and instead, this will be addressed by giving companies and students early access to the Teams site. Check out the companies that you are interested in and look to see their procedures for scheduling one-on-one chats.
  • Webinars will not be recorded.
  • Our intention is that Job fair recruiters will be running their meetings on an hour-long cycle. However, it is ultimately up to them how frequently they wish to run their cycles. We will ask industry recruiters to post their hours of operation on their channel.
  • At the start of the hour (9am, 10am, 11am, etc.), recruiters will make opening remarks and begin answering questions from the chat. Please ensure that you are looking into the channel to see if the employer has provided any files or FAQs, so that you are not asking questions unnecessarily.
  • Resumes will be submitted using methods that are preferred by the recruiter (outside of Teams/IT Job Fair). Please see each individual recruiter’s preferred method.